Project Coordinator

Job Overview
We are looking for a detail-oriented and organized Project Coordinator with 2–3 years of experience to support project planning, coordination, monitoring, documentation, and stakeholder communication. The ideal candidate should have hands-on experience with project management tools and a good understanding of project lifecycle.

Key Responsibilities
Assist in preparing and maintaining project plans, schedules, timelines, and task trackers.
Coordinate project activities and follow up with team members to ensure timely completion of tasks and deliverables.
Monitor project progress against timelines, milestones, KPIs, and planned deliverables.
Track project dependencies, risks, issues, and action items and escalate them to the Project Manager when required.
Assist Project Managers with project forecasting, status updates, and periodic reporting.
Collect, maintain, and analyze project data and performance metrics for reporting purposes.
Maintain accurate project documentation, records, trackers, and repositories.
Ensure proper document organization, version control, and compliance with established project standards.
Prepare meeting agendas, document meeting minutes, and track follow-up actions.
Coordinate communication between project teams, stakeholders, vendors, and business partners.
Support stakeholder communication and ensure timely sharing of project updates and information.
Assist with changes in project scope, timelines, requirements, and deliverables.
Support project-related procurement activities and coordinate with vendors and suppliers.
Track vendor deliverables, performance, contracts, and related documentation.
Assist with project budget tracking, resource planning, and financial monitoring.
Support quality assurance and compliance activities to ensure project deliverables meet defined standards.
Identify opportunities to improve project processes, reporting methods, tools, and workflows.
Support project governance activities, audits, reviews, and stakeholder meetings.
Maintain visibility of project schedules, dependencies, deliverables, and outstanding actions.
Ensure assigned project coordination activities are completed accurately and within deadlines.
Own project delivery across digital, creative, web, and business solutions
Run client communication loops
Maintain quality control on all deliverables
Report performance in CEO‑ready format

Required Qualifications
Bachelor’s degree in Business Administration, Project Management, IT, Engineering, or a related field.
2–3 years of experience in Project Coordination, Project Administration, PMO, or a similar role.
Experience working in cross-functional project environments.
Good understanding of project planning, scheduling, monitoring, and reporting.
Experience with project documentation, trackers, and reporting.
Basic understanding of project budgeting, resource planning, procurement, and vendor coordination.
Ability to gather, analyze, and present project data and performance metrics.

Professional Skills
Strong verbal and written communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Good analytical and problem-solving abilities.
Ability to manage multiple priorities and meet deadlines.
Strong coordination and follow-up skills.
Ability to communicate effectively with technical and non-technical stakeholders.
Proactive approach with a strong sense of ownership and accountability.
Ability to work independently as well as collaboratively within a team.
Adaptability to changing project requirements and priorities.